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Deleting Multiple Classes from the Studio Calendar in a Batch

When you have a class with an intermittent or sporadic schedule, you will want to set up a routine of going in and removing the future classes from the calendar that will not occur.  

A typical maintenance schedule would be once a month if you plan out 6 months to a year in advance.  The studio calendar only goes out a year into the future with recurring classes populating on a rolling, daily basis.  If you only plan sessions out a little in advance, or as you go, you will want to perform maintenance more often or as upcoming schedules are finalized. 

There is a report in Dashboard>Saved Reports>Operations that will help you do this.  Here are the instructions:

  1. Click into the Session Calendar Maintenance report, then click 'Edit Report' 
  2. Update the 'Date:On or After' field to reflect the time period you want to edit
  3. Remove the 'Date:On or Before' field by clicking the 'X' to the right of the field
  4. Update the 'Class:is' field to the name of the class you need to edit 
  5. Click the gray refresh button beneath the criteria fields
  6. Give the updated report a look to see if it meets what you would expect to see
  7. Select all the records, or you can just click the box next to the classes you need to remove from the calendar.
  8. Click the 'Batch Update' button, then 'Delete Checked Sessions' in the popup

 

Next Steps

If you have questions or need additional assistance, please reach out to a customer success agent for specific help with your setup:

Phone:  866-541-3570, Mon-Fri (9a-9p US eastern time)
Email:  help@zenplanner.com
Online Chat: http://help.zenplanner.com

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